Tips and Tricks on How to Use Gmail Filters

Greg Burn


Tips and Tricks on How to Use Gmail Filters

If you have subscribed to enough letters in Gmail, their number may grow into a disaster. Thus, there must be some way to handle them before you just drown. Well, Gmail got this covered. To automate sorting your email, it has such a mechanism as filters. With them, you can easily deal with different sorts of emails.

In short, a Gmail filter is a certain rule that handles an email if it contains some text in its body, sender name, or theme. Filters can be used manually (in search) or automatically. Here are some examples of how filters empower you as a Gmail user. 

How to Create Filters in Gmail

There are two ways to create filters in Gmail:

·      From a search bar. To create a filter, you type the keyword in the search bar and click the Settings pictogram at its end. Then you can adjust the filter by various parameters: add a sender, a theme, min or max size, attachments, date, and so on. So, you can create an advanced filter that, for example, applies to a certain sender whose emails contain a certain word or phrase.

·      From the Settings menu. Go to the Settings menu in Gmail (a gear icon), choose “Settings”, and then go to the “Filters and blocked addresses”. Here you can set up filters by keywords, senders, themes, and other parameters. 

No matter how you have created your filters, they are all found in Settings. You can create as many filters as you want. 

How Gmail Filters Can Help You 

There are many actions you can automate with filters. As you create a filter, you are prompted to choose an action that applies to the filtered emails. The options include:

·      Skip the inbox. Such letters are archived automatically.

·      Delete it. This filter moves letters to the trash bin.

·      Mark as read. So, the letter remains in the inbox but isn’t shown as unread.

·      Always/Never mark as important. Enough said.

·      Star. This filter stars the letters.

·      Forward. You need to type in the email where these emails will be forwarded.

·      Apply a label. Then you will be able to access these emails by simply clicking the label.

·      Categorize as. It’s similar to applying a label, but this will send a letter to a category or a subcategory you choose. Labels can be applied regardless of categories, so these features don’t interfere. 

These actions cover most of what you would like to be automatically done to your emails. If you combine contents, senders, and other parameters right, it will seriously improve your Gmail experience.

Did You Know That…?

·      If you unsubscribe from all the unnecessary updates, you will need less filtering around.

·      The very word ”unsubscribe” is a marker for marketing emails. You can use it in a filter that just deletes emails with this word.

·      You can apply the filters you create to the emails you have already received or sent. As you create it and choose the action, you only need to tick this option.

·      Filters can be exported and imported. So you can create a set of filters and then just apply them to your another Gmail inbox.

·      Filters support operators AND, OR, +, -, so you can create more precise filtering conditions.

·      You can create a filter that deletes the spam automatically. Type “in:spam” as a condition and choose “Delete” as an action. With this, though, you risk losing some email misidentified as spam.

·      If you create a to-do label, you can send letters from certain senders directly to it and create task lists of them.

Of course, this is not a definitive list of tips and tricks. You can add or invent more and thus up your Gmail experience.

Better Living Through Filtering

We hope you have learned some new tricks with Gmail filters. If you know any other hints that can be useful, you can leave them in the comments. Thank you in advance: this will make this world a better place!